June 21, 2018
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Data control and data processor
The BCC collects and maintains a variety of personally identifiable information, including names, email addresses, business addresses, demographic information such as the industry sector of the business. The BCC collects information both from local networking events and enquiries and membership data-bases, our website, e-mails, phone calls, online registration forms, and face to face meetings. The BCC does not collect personal data about individuals except when there is a legitimate business requirement or when such information is provided on a voluntary basis.
Purpose of processing data for the BCC’s national research programme The purpose of the Bridgwater Chamber of Commerce (BCC) is to represent the interests of our network to the local Government bodies and business projects locally. The BCC will achieve this objective primarily through conducting research into the impact of local Government policies and infrastructure on Bridgwater’s businesses via email and going forward, possibly via short online surveys.
Should we instigate Business surveys, the BCC will not contact individuals for any other purpose other than to notify them of an opportunity to respond to a survey. Each year, we anticipate that there will be no more than 2 of these surveys per annum and results of which will be used to influence local Government policy.
Purpose of processing all other forms of data
The personal data collected is used by the BCC to give you information in relation to the BCC’s activities, the BCC’s website, other BCC services, customer administration, press releases, to process and respond to queries received from the public or other relevant stakeholders, to contact you to seek your views or comments on emerging local political or economic issues and to send marketing communications on the BCC’s behalf. The BCC may perform statistical analyses of user behaviour and characteristics to measure interest in and the use of various sections of the website. The personal data held by the BCC may also be used on an aggregate basis without any personal identifiers to provide third parties with information, such as the composition of membership, and to help us develop new member services and products, improve the features and content of the website or other marketing material, and to provide sponsors and others with aggregate information about our members, website users and their usage patterns in relation to services and/or the website.
If you or your parent company are a current member of the local Bridgwater Chamber of Commerce, opting out of promotional emails will not stop all communication from the British Chamber of Commerce, whom via our Somerset Chamber we are directly affiliated. By becoming a member of a local Chamber, your firm is signing you up to receive certain information related to the organisation. It is a constitutional requirement of both the British Chamber and the local Chamber of Commerce for us to send this information to you.
If your or your parent company’s membership of the local Bridgwater Chamber has lapsed, the British Chamber of Commerce may continue to contact you about opportunities to respond to business surveys. You can choose to opt in or out of further contact with these surveys if desired.
The personal data collected is stored in the BCC’s CRM system and other appropriate data management systems, both paper based and electronic. Personally, identifiable information will not be disclosed to any third party except if permission has first been obtained from the users. The data will not be transferred to any agency located outside the EU. At regular intervals, we will:
• review the length of time we keep your personal data for
• consider the purpose or purposes for which we hold your personal data for in deciding whether (and for how long) to retain it
• securely delete information that is no longer needed for that purpose or those purposes • update, archive or securely delete information if it goes out of date.
The Bridgwater Chamber of Commerce uses reasonable measures to safeguard personally identifiable information. The implemented measures will be appropriate to the type of information maintained and compliance with all relevant legislation governing protection of personal information. Measures are implemented to preserve the confidentiality, integrity and availability of the personal information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, contractors or agents who have a legitimate business need to have access to that data. The employees, contractors or agents will process your personal data in accordance with our instructions. They will be subject to a duty of confidentiality and due care with respect to handling the personal data. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. The Bridgwater Chamber employees are well informed on data security and information protection. Relevant areas of the Bridgwater Chambers website will employ Secure Socket Layer (“SSL”) encryption technology to enhance data privacy and help prevent loss, misuse, or alteration of the information collected and retained by the BCC.
The Bridgwater Chamber of Commerce is a not for profit business membership organisation and for its legitimate business interests. It must maintain contact information on local members and civil servants, to communicate opportunities to respond to information regarding opportunities and some national surveys and other relevant business updates. From time to time, the BCC collaborates with other relevant organisations and companies to promote other programs that may be of interest to its members and the local business community. In such cases, the BCC does not provide these organisations with any personally identifiable information If you do not wish to receive opportunities to respond to BCC surveys, or any other correspondence, you may opt out. Every e-mail will include an ‘unsubscribe’ link at the bottom. You may also notify the BCC in writing as set out below.
We may use third party provided tools to manage our social media interactions. If you send us a private or direct message via social media the message may be stored by on these platforms. Like other personal data, these direct messages will not be shared with any other organisations
General Access, review and correction
The General Data Protection Regulations gives you the right to access your personal data held by us (“subject access request”). If you have an established business relationship with the Chamber, you may request from us a list of the categories of personal information held about you. Subject access requests must be made in writing to the details below. We will endeavour to respond to the request within a reasonable period and in any event within one month as required by the relevant provisions in the GDPR.
It is important that the personal data we hold about you is accurate and current. We will take all reasonable measures to ensure that the personal data we hold about you is accurate. We have also implemented procedures to enable you to review and correct your personal information, should there be any changes to your circumstances or errors in the gathered data. When you make a request to access or review the personal data we hold about you, we will request you to verify your identity before the request can be fulfilled.
In addition to the rights of access, review and correction, you have the right to object to your personal data being processed for any particular purpose, or to request that we stop using your information. If you wish to exercise these rights, please e-mail email@example.com or send a letter marked “Data Protection” to the Bridgwater Chamber’s hot desking office at Lions House, West Quay Bridgwater TA6 3HU. If you have further concerns about how we use your personal data, you also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the data protection authority for the UK. Please visit https://ico.org.uk/ for more details on your data protection rights and how to contact them.